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College of Arts and Letters Five Year Plan

MAU: College of Arts and Letters

Submitted by : Scott Schopieray and Kate Sonka

Date: August 7, 2015

MSU Statement on Accessibility:

MSU is committed to providing accessible experiences to all students, faculty, and staff.

General Statement on Accessibility by MAU

The College of Arts and Letters is committed to proactively making our public facing websites, course sites and web-based tools accessible. Because of the varied disciplines we are responsible for teaching, our focal areas extend beyond standard compliance with WCAG standards to include understanding how we are best teaching and communicating in ways that those with visual, hearing or other disabilities are able to gain a comprehensive education. Specific areas of focus include visual and performing arts, and foreign language acquisition. Additionally, we are focused not only on compliance with WCAG standards, but in understanding what it means for a disabled professional in our fields of study to work effectively and how to train them in the best way possible for that work.

Process and Training

  • Training methods (Faculty and Staff)
  • Training materials developed or used (Include links to materials if available)
  • Describe communication infrastructure for accessibility between units, college, and university
  • Describe mechanisms for how accessibility issues can be identified and acted upon on a correct level.
  • What are your plans to sustain accessibility awareness, knowledge and activities? (Community of practice? Ongoing training and awareness?)

Our faculty and staff are trained using the standard workshops provided by LCTTP and IT Services and by individual and small-group consulting sessions/workshops within the College. We use training materials developed in-house, at the University level and from colleagues outside of MSU

The Academic Technology office coordinates the communication between our subunits and the university.

In our 5 year plan we identify which areas we will focus on in the coming years. To identify public facing sites and web-based tools we work closely with our marketing/communications office to ensure we are regularly identifying sites for scanning and remediating them as we identify problems. For coursework we use data from SIS to identify high-enrollment or other courses which fit criteria which we determine to have a higher risk than others. These courses are prioritized and put in the the queue for assessment and remediation. All faculty are encouraged to contact the Academic Technology office with questions or concerns.

During FS15 we will be starting a series of communications with our departments and subunits about accessibility. These communications are designed to keep accessibility in their minds as they work and to distribute to their faculty. All faculty and staff (n=~500) will receive communication with reminders of accessibility requirements at the beginning of each semester. We also will hold a number of workshops, information sessions and individual consultations on a regular basis. The intent of these communications is to regularly involve all faculty and staff in the college.

New Content (How is your MAU handling content generation?)

We regularly review new content and applications we are employing for our courses and sites. This content is expected to meet accessibility standards and if it does not we take steps to remediate. We take steps during the purchase process and launch process to guard against non-accessible content being launched. If launched content is later deemed to be inaccessible we take steps to evaluate and remediate said content.

Existing Content

(How is your MAU handling remediation of content already generated but not accessible?)

Provide a scope for the amount of work that needs to be done

The College of Arts and Letters offers 1000's of course sections each year and hosts approximately 50 websites and web-based tools. Because of this large number we are not able to evaluate and remediate every course and site at once so we are working in stages by identifying high-impact areas first and then working down.

Please outline how you will inventory and prioritize your current digital content for scanning and remediation.

  • Websites (e.g., use Google Analytics, use MSU&#39s compliance scanner)
    • Core content (Active and related to the primary mission of the MAU, e.g. internal websites such as meeting reservation systems or other administrative apps)
    • Secondary content (Active not related to the primary mission of the MAU, e.g. internal websites such as meeting reservation systems or other administrative apps)
    • Historical (Not currently maintained by the MAU, but available on the internet) All older content than 2010 needs to have a note that it&#39s not accessible and we can make it so if needed - or that we can accommodate
  • Courses (e.g., pull data from Registrar; begin with large enrollment courses...)
    • Existing Active Course Content
  • Third Party Applications (except those listed on the MSU Acceptable Applications list)

For websites we are employing an electronic scanner (pa11y) and manual scans of our sites to ensure compliance. We are in the process of launching a new brand so all of our current websites are being revised and accessibility is included in the revision process.

We are using MSU's accessibility scanner coupled with SIS data and manual scanning to identify and remediate MSU course content.

We do not have third party applications which need scanning at this point.

Purchased or Outsourced Content

For purchased/outsourced applications, services and content, please explain

  • How accesibility evaluation or verification is included in your process of decision-making and procurement
  • Your current or planned support to address the gap in inaccessible content or functions.

We rarely purchase services or content which is not done in collaboration with IT services or other units on campus. When we do use purchased services or content they are reviewed for accessibility before purchasing and/or launching the content.

We will follow the EIT Accessibility procurement process developed by MSU Purchasing before purchasing a product to ensure that it complies with university policy. For more information see

Strategic planning

Describe how your MAU will improve content or training of faculty with regards to accessibility:

Strategic Plan by Year

Year 1

2014‐15(Y1)‐ Get checklists and resources set. Review major websites (College) and begin remediating. Start targeting large enrollment programs (Tier I writing and IAH) to develop awareness. Begin testing remediation methods with faculty. Begin developing workshops and materials on universal design for learning.

Year 2

2015‐16(Y2)‐ Review and remediate all major websites (College, Department, Program) and high impact opportunities (IAH/WRA). Target 50% remediation on large enrollment programs. Develop awareness in medium enrollment courses/programs. Target 25% remediation in these areas. Begin to integrate universal design for learning principles with FLC's and other groups.

Year 3

2016‐17 (Y3)‐ Continue to target high-impact opportunities. Remediation on large enrollment programs and remaining Unit websites. Target 50% remediation in medium enrollment courses/programs. Develop awareness in low enrollment courses ‐ Target 25% remediation in these areas. Develop more documentation and building awareness of universal design for learning principles.

Year 4

2017‐19 (Y4 and Y5)‐ Continue to identify and target high-impact opportunities. Continue awareness building and moves to universal design for learning principles among faculty.

Year 5

2017‐19 (Y4 and Y5)‐ Continue to identify and target high-impact opportunities. Continue awareness building and moves to universal design for learning principles among faculty.

Resource Allocation/Investment

  1. Describe the allocation and to what end it serves
  2. How are these investments sustainable, or not?
  3. List them and provide a description

Our college has invested funding in student labor and through rearranging staff time in order to put accessibility as a priority. These investments currently rely on rearranged priorities and non-recurring funds to accomplish them. As we move toward creating a culture of sustainability here in the College we expect there to be less need for identifying and remediating content.

As we move forward in our work on accessibility we will be looking for opportunities to become more sustainable.

Additional resources that help you support stakeholders (e.g. liaisons, faculty, staff or students) with regards to accessibility:

Any other things you are doing to enable carrying out the policy

We employ a team of student accessibility employees who work 20‐25 hours per week identifying, evaluating, and assisting with remediating content.

Future Needs

What resources would you like to see put into place to support your MAU in the future?

Funding to help continue to provide evaluation and content remediation would be helpful. Lower cost (or free) captioning services would also be helpful in carrying out our goals.

Additional Comments